Tenure-Track Appointments

Assistant Professors and Agents

  • After obtaining the permission of the dean for the appointment, an offer letter may be sent to the selected candidate.
  • The faculty member and appropriate academic administrators must complete an Appointment Agreement.
  • A departmental representative needs to forward to the Personnel and Budget Section of the Provost's Office, the following documents for the tenure-track faculty appointment: a signed c.v.; an approved Affirmative Action Employment Report (AAER); and, official proof of Ph.D. or the highest degree attained.  The proof can either be a transcript with a seal showing the degree was conferred or a letter from the Registrar of the degree-granting institution.  The department's ARS creator needs to create and route an Academic Resource System (ARS) appointment.
  • Appointments as Assistant Professor/Agent can be for an initial term of one to three years.
  • Faculty members with a 9-month appointment (22 pay periods) who wish to have their academic salaries paid over a 12-month period (26 pay periods) must complete appropriate documentation.
  • At the time of appointment, each new tenure-track faculty member shall be given by the chair or dean a copy of the first level unit's Criteria for Tenure and/or Promotion.
  • The chair or dean shall discuss the criteria with the faculty member.
  • By the conclusion of the first semester, the first level unit shall assign senior faculty mentor(s) to all new tenure-track faculty members. Mentors should encourage, support, and assist these faculty members and be available for consulation on matters of professional development.
  • Appointments may be terminated. However, University policy stipulates specific dates of notice based on the length of service.
  • A formal review must occur prior to reappointment. Reappointment may be for one to three years. The decision to not renew the appointment also requires specific dates of notice based on the length of service. NOTE that reviews held in the third (and final) year of an appointment will require one year's notice and therefore an extension of their appointment is required. See reappointment or nonrenewal instructions for additional information

Associate Professors and Senior Agents without Tenure

  • New faculty appointments to the ranks of Associate Professor and Senior Agent without tenure proceed for review and approval by the President based on a recommendation from the Provost, unless questions arise, in which case the President may direct that the proposed appointment undergo an unofficial "tenurability review" by University APT committees prior to presidential consideration.
  • No offer of appointment to the rank of Associate Professor or Senior Agent without tenure is valid in the absence of presidential approval.
  • Units hiring associate professors and senior agents without tenure must submit a dossier to the Office of Faculty Affairs for review. The dossier should contain an original proof of degree, a completed New Faculty Appointment Information form, a Dean's letter of support, and Chair's letter of support, the new hire's CV, and external letters of support for the hire.
  • For additional information and processing a new appointment to Associate Professor or Senior Agent without tenure, see the APT Guidelines.