The instructions below are for the following titles and title series:

1. Faculty Research and Extension Assistants,
2. Research and Faculty Extension Associates,
3. Research Professors,
4. Research Scientists,
5. Research Scholars,
6. Research Engineers, and
7. Artists-in-Residence

Reappointment Instructions

• If the reappointment is actually a promotion to a higher rank within the title series (e.g. Assisant Research Scientist to Associate Research Scientist), the procedures outlined in the unit's Plan of Organization should be followed. This generally includes a vote of tenured and research faculty at higher rank(s) and often also calls for college-level approval.
• The faculty member and academic administrators should complete an Appointment Agreement. The maximum term for reappointment is based on the University's Policy on Appointment, Promotion, and Tenure.
• Please refer to the Faculty Eligibility for Benefits Chart in completing the agreement. Include under "Additional Terms" ONLY those benefits for which the faculty member is eligible.

Non-Renewal Instructions

• Faculty with continuous full-time service of less than seven years must be provided written notice on non-renewal at least 90 days prior to the end of the appointment term.
• If such service is for seven years or more, the notice period is at least six months.
• In all other cases, e.g., part-time faculty, faculty whose appointment term is less than an academic year, or full-time faculty with discontinuous service, the notice period is at least 30 days.
• If the length of required notice of non-renewal cannot be completed within the time remaining in the appointment term, this may be remedied by extending the Agreement by the number of days necessary to complete the notice requirement.

Termination Instructions

• Non-tenure track research and extension faculty may be terminated prior to the expiration of the appointment for one of the following reasons:
  • Upon written notice. The required notice of termination for faculty with continuous full-time service of less than seven years is at least 90 days. If such service is for seven years or more, the notice period is at least six months. In all other cases, e.g., part-time faculty, faculty whose appointment term is less than an academic year, or full-time faculty with discontinuous service, the notice period is at least 30 days. These are the same notice periods as for non-renewal of contract. In all other cases, e.g., part-time faculty (those appointed on less than a 100% FTE basis), faculty whose appointment term is less than an academic year, or full-time faculty with discontinuous service, the notice period shall be 30 days. If the length of notice of termination required cannot be completed within the appointment term, this may be remedied by extending the Agreement by the number of days necessary to complete the notice requirement.
  • Upon discontinuance of the department, program, school or unit;
  • For lack of appropriations or other funds with which to support the appointment, provided such termination complies with the applicable faculty retrenchment procedures set forth in II-8.00(B) University of Maryland Procedures for the Termination of Faculty Appointments During Fiscal Crisis;
  • Upon the expiration of the research funds, service contract income, gifts or grants from which the compensation is paid provided 50% or more of the compensation for the appointment is derived from research contracts, service contracts, gifts or grants; or
  • For cause without prior notice.
• Before terminating a faculty appointment prior to the end of term, it is recommended that Chairpersons consult with the Office of General Counsel.